The constitution and rules governing Basingstoke and Mid Hants Athletic Club.
BASINGSTOKE & MID HANTS ATHLETIC CLUB
1. The Club shall be known as Basingstoke and Mid Hants Athletic Club (hereinafter referred to as the Club). The Club shall be affiliated to England Athletics Ltd., (hereinafter referred to as EA) and to any other associations that are also affiliated to EA that the Management Committee may deem necessary, in the interest of the Club. The Club will operate under UK Athletics rules.
The objectives of the Club shall be:
The management of the Club shall be vested in a Committee that shall consist of:
Officers: President, Chair, Vice Chair, Club Treasurer and Club Secretary.
Office Holders: Membership Secretary, Minutes Secretary, NAL Secretaries, SAL Secretaries, Alder Valley League Secretary, Wessex League Secretary, Road Running Secretary, Cross Country Secretary, Master’s Athletics Secretary, Youth Development Officer and Coaching Coordinator.
The Committee shall be responsible for the management of the affairs of the Club and may exercise all the powers of the Club. The President shall be elected annually to the Committee at the AGM. All the foregoing have voting rights on the Committee and shall be elected at the AGM and remain in office until the conclusion of the AGM of the following year.
Post Holders undertake various roles within the Club but are not Officers and not on the Committee. The list of Post Holders will be maintained on the Club website. Post Holders are elected at the AGM and will remain in office until the conclusion of the AGM of the following year.
The Committee is empowered to deal with any matters not covered by the Constitution. The Committee shall hold not less than six meetings each year.
Membership of the Club shall be open to persons who are amateurs as defined by UK athletics governing bodies, regardless of gender, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
The minimum age for attending Club training sessions and/or joining the Club shall be 7 years, rising 8 i.e., school year 3.
The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
Members are expected to conduct themselves at all times in a way that does not bring the Club into disrepute. Members must comply with all rules and regulations laid down by the Club. Members who fail to do so will be subject to the Club’s Disciplinary Policy.
All members shall be expected to carry out their training in a disciplined manner. On Club training nights, for reasons of safety, all members must report to a coach or assistant coach and should remain under their supervision.
All 1st claim members of the Club that train for any discipline at facilities and/or using equipment paid for by the Club will be expected to represent the Club twice a year.
Subscriptions to be due on 1st April each year with the membership year being 1st April to 31st March the following year. The annual subscriptions to the Club shall be agreed at the AGM.
Members joining between April and September inclusive to pay a full years’ fee and EA registration. New members joining on or after 1st October pay 50% of the annual fee plus the annual EA registration fee if applicable.
The AGM shall be held in February as dictated by the practical circumstances applicable at that time. The General Secretary shall post the preliminary notice of the AGM stating date, time and venue on the website 28 days before the AGM.
All registered members of the Club at the meeting who are aged 18 years or more shall have one vote. In the case of an equality of votes the Chair will have a second, casting, vote.
The financial year of the Club shall end on 31st December. The annual accounts will be subject to an Independent Examination. All funds belonging to the Club shall be deposited with a bank or building society in accounts that shall carry the Club title.
All surplus income or profits are re-invested in the Club. No surplus or assets will be distributed to members or 3rd parties.
The members may vote to wind up the Club if not less than three quarters of those present and voting support that proposal at a properly convened Extra-Ordinary General Meeting.
After settling all liabilities of the Club, the Committee shall dispose of the net assets remaining to another Club with similar sports purposes which is a registered charity and/or CASC, or to the Club’s national governing bodies for use by them for related community sports.
The Constitution may be altered only by a resolution passed by two-thirds of those present and voting at an AGM or an EGM called for that purpose.
This Constitution was formally adopted at the AGM held on 28th February 2022 and replaces the Club’s previous Club Rules adopted in 2017.
Signed by Ann Henderson, Club Secretary.
Whether you’re a complete beginner or experienced athlete, our friendly and supportive club welcomes runners, jumpers and throwers of all ages and abilities.
